Location: Philadelphia, Pennsylvania, US

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Unique opportunity for an experienced administrative assistant who is ambitious, organized and highly skilled in database work as well creating unique presentations (including graphics). Keep in mind that this is an Administrative function (see below) however, a terrific opportunity for the right candidate to shine. Proven results could yield a long-term opportunity!

This position will serve as the primary administration support function for the Director and his Direct Reports including reporting, correspondence, telephone, scheduling, travel arrangements and related duties.

Job Responsibilities:

• Oversees and/or performs a range of diverse administrative actives for the Department or organizational unit, includes travel arrangements, customer service support and general Administrative support
• Utilizes knowledge and understanding of underlying operational issues to create, compose and edit technical and/or administrative correspondence and documentation
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
• Researches information, compiles statistics and gathers and compute various data, prepares special and / or one-time reports, summaries or replies to inquires, and selects relevant data from a variety of sources
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquires of visitors, review and control of incoming and outgoing correspondence, and follow up on operational commitments
• Schedules appointments and maintains, calendars, schedules coordinates and facilities meetings, facilities usage, events and/or travel arrangements as required
• Establishes, updates and maintains files for the Department
• Performs miscellaneous job related duties as assigned
  
  

Job Qualifications:

• • Minimum of 5 years of relevant business experience
  • Excellent MS Word and Advanced PowerPoint, Excel knowledge required; Lotus Notes preferred
  • Strong written and verbal communication skills
  • Strong organization skills
  • Able to work independently to complete assignments with minimal supervision
  • Ability to prioritize and multi task with attention to detail
  • Oversees and/or performs a range of diverse
  • Oversees and/or performs a range of diverse