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Location: North Wales, Pennsylvania, US
Description: Our client, a large Corporation in North Wales, PA is seeking a temporary Executive Administrative Assistant to provide administrative support to Senior Management, and provide overall support for the department (including but not limited to) filing, typing, calendar management, mail, expense reporting, time keeping, phone support, travel planning, executive presentations, etc. in an efficient and organized manner.
Requirements:
Essential Duties & Responsibilities
1. Provide general administrative support to VP and directors in the group
2. Preparation of senior management and board presentations
3. Interface with key expecutives of other companies and organizations and customers; both by phone and in person
4. Coordinate travel arrangements for staff and visitors
5. Maintain Kronos time keeping for department
6. P-Card activities for supplies, etc., and reconcile monthly
7. Follows compliance policies and procedures
8. Other duties as assigned or as business needs require
Primary Outcomes
• Proactive support to department in an organized and efficient manner
• Strong communications within the department and across the organization
• Strict maintenance of confidential information as needed
• Tight deadlines met for the preparation of reports/presentations
Position Requirements
• High School Diploma or GED
• Formal training in office procedures or current software systems
• At least 5 years experience in a senior administrative role
• Minimum one year previous related experience in similar department/function in a high-paced environment
• Windows applications a must including proficiency in Word, Powerpoint, Excel, and Lotus Notes
Interpersonal
• Demonstrates the ability to interact effectively with others
• Demonstrates a professional manner and patience when dealing with others in department or cross-functionally
• Approachable
Teamwork
• Demonstrates the ability to work alone or as a team member
• Willing to put in the extra time to get the task accomplished
• Ability to assist other departments when needed
Communication
• Demonstrates good communication skills
• Pleasant personal and phone demeanor
Organization and Planning
• Demonstrates the ability to prioritize work and meet deadlines
Salary: $18.00/ hour
Hours: 8:00 AM - 5:00 PM
Monday through Friday
3-6 months (possibly longer)
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